Eric J Dalius: How Small Businesses Can Protect their Files?

How Small Businesses Can Protect their Files

Data breach threats are not just common to enterprise businesses like LinkedIn, Adobe, or others. Even small companies are vulnerable to cybercrimes. That’s why ensuring file protection has to be the ultimate priority. Experts advise that small and medium firms have to be extra careful because of their low profile cybersecurity measures. Their databank can be precious for the black market. If you own a small business, you must wake up to the file protection practices.

Web threats can take place at a new start-up business firm or an established corporation. Data thefts can lead to massive disruptions in business and ruin a company’s business reputation. And when you don’t have correct security for your business data, you leave your mission-critical data vulnerable to third party attacks. The consequences for the same can be debilitating and frustrating if you don’t do something about it. Any data leak from your company can be harmful to your business and clients. Here are some suggestions regarding this so that you can protect stored information from hackers.

Cloud storage system

Eric Dalius advises using cloud computing services for data safety and security. It can add a layer of protection to your documents. Some cloud storage providers offer a choice of packages with features like file encryption, safe transfer, email security, activity tracker, accessibility permission, and so on. When you choose a partner for this, don’t forget to enquire about their prices. Otherwise, you can end up paying more for a similar or low-quality solution.

Usually, small businesses struggle with file management that uses a complicated procedure. But you don’t have to worry about this as there are simple and secure storage systems for this purpose. You can leverage one such solution to keep your sensitive details safe while getting faster access to them.

Training program

EJ Dalius rightly points out that you need to train your employees also to enable them to use advanced tech solutions. Otherwise, these will be meaningless addition. Sometimes, companies lose data because of the lack of skills of their workforce. But if you help them upgrade their knowledge and expertise from time to time, you can reap benefits. Make them comfortable with the safety processes and software so that the risk of data security reduces. Big companies hire a security officer; however, you can outsource this job to a specialist agency as a small business. Some cloud storage service providers also offer employee training modules; you can benefit from them.

Auditing data and software regularly is also critical, adds Eric J Dalius. It allows you to detect any risk before things go out of control and thus provide better security.

Data maintenance

Antivirus software can be there in almost all small companies. However, not every organization uses all the features. For example, scanning and cleaning your system at regular intervals can eliminate a lot of security risks. Then, everyone should know about browser protection tools. Updating antivirus and backing up files on time is also a critical thing against data breach threats. When everything is up-to-date, the chances of losing information due to manual error, malware attack, or any other accident get minimized. Usually, cloud storage solution providers offer data backup support. So make sure your provider also offers this feature.

Another thing you need to ensure is password management. Every team member should have a unique, secure password for their company apps. The practice of keeping a shared password is not good. Do you want to ensure smooth business continuity? If yes, it is essential to invest in the correct data security steps and methods. If you’re going to move in the right direction, you can opt-in for the three data security moves for your business.

  • Write a strategy

Instead of having a vague idea about the procedures and policies, Eric J Dalius suggests that small businesses should set up an IT safety strategy, which is exhaustive and detailed. It is necessary that it pays attention to securing data and resources and also know the solution when things go wrong. When you invest in an incident response strategy, you will stay many steps ahead. It is not an impulsive move but a well thought out plan that will help you in crisis times. It is necessary to keep the strategy handy and updated as well. Otherwise, you will end up writing the plan but fail to implement it and adjust it as and when required.

  • Secure against malware

You can ward away the data threats by keeping your network and personal computers safe against malware. The harmful software that can result in massive data damages can corrupt crucial business and financial data. It can ruin your company’s goodwill and result in a loss that you can’t compensate for later. Hence, you need to secure your company from malware through:

  • Firewall systems – When the router is on a firewall, it can offer the initial security line.
  • Personal computer security – New age security software secures without compromising on the network or computer’s performance. You can search for protection that will manage suspect websites, identity theft, and hacking at one go.
  • Email security – There is antispam software that secures unwanted emails, which can lead to risks. It can distract the employees as well. Keeping emails clean is essential to avert data theft.
  • Opt-in for automatic software updates

The hackers always scan a website or network to check those that don’t have updated software. It is easy to exploit a website or a structure that is running on old versions. According to EJ Dalius, you must update the operating systems and device security settings and get the latest versions to avoid all issues. You can set any enhancement and patches that can automatically update the backdrop to secure your system from any potential threats.

These are some of the best data security tips that small businesses can follow from the beginning. It will help them to save money from spending on recovering business losses due to data thefts. For small businesses, data safety and security system can be a cost. But you have to consider its long-term value in terms of protection from a data breach that can further lead to legal issues, expenses, and others.