Printing Estimate Software: A Comprehensive Guide

Printing Estimate Software

Printing estimate software is a tool that allows printing businesses to quickly and accurately calculate the cost of a printing job. It takes into account various factors such as the type of printing, the quantity, the paper type and size, and any additional features or finishes. This software helps businesses streamline their estimating process, saving time and reducing the risk of errors.

In this guide, we will cover the various features and benefits of printing estimate software, as well as how to choose the right one for your business. We will also provide tips on how to use the software effectively and efficiently. Whether you’re new to the world of printing or a seasoned professional, this guide will provide you with the knowledge you need to make informed decisions about your printing estimate software.

Benefits of Using Printing Estimate Software

There are several benefits to using printing estimate software:

  • Improved accuracy: Printing estimate software helps to reduce errors and increase the accuracy of estimates. It allows you to input all the necessary details about a print job and calculates the cost based on those details.
  • Increased efficiency: With printing estimate software, you can create estimates much faster than if you were to do it manually. This can help you to process more estimates in a shorter period of time, improving the efficiency of your business.
  • Enhanced customer service: By giving your clients accurate estimates in a timely manner, printing estimate software can assist you in providing better customer service. This might assist you in increasing sales and improving client connections.
  • Easy to use: Most printing estimate software is user-friendly and easy to use, even if you have no experience with printing or estimating software.
  • Cost savings: Printing estimate software can help you to save money by reducing the time and effort required to create estimates, as well as by helping you to avoid costly mistakes.

Types of Printing Estimate Software

Printing estimate software helps printing companies create accurate and comprehensive estimates for their clients. These tools offer a range of capabilities, including design and layout, personalization, online ordering and payment, cost estimation, and production tracking. Some of the printing estimate software are:

  • Desktop publishing software: This type of software is used to design and layout print materials, such as brochures, business cards, and flyers. It typically includes tools for creating text, adding images, and setting up margins and bleeds.
  • Variable data printing software: This software is used to create personalized print materials, such as direct mail campaigns or customized promotional materials. It allows users to easily change text and images for each individual piece being printed.
  • Web-to-print software: This type of software is used to create and manage online print stores. Web-to-print SaaS solution allows clients to place orders and make payments through a website, and can also be used to automate the production process.
  • Printing estimator software: This software is specifically designed to help printing companies create estimates for their clients. It includes tools for calculating the cost of materials, labor, and other expenses, and can also help with quoting for custom jobs.
  • Online storefronts: These platforms enable companies to market their goods and services to customers directly online. Customers may conveniently explore and buy products from the comfort of their homes using web-to-print storefronts, which offer a handy platform for businesses to promote their wares.

Features of Printing Estimate Software

Printing estimate software is used to calculate the cost of printing jobs, typically for commercial printing projects. Some features that are commonly found in printing estimate software include:

  • Calculation of print quantities: The software should be able to calculate the number of prints needed based on the size of the job and the desired print quantities.
  • Material and ink cost estimation: The software should be able to calculate the cost of materials such as paper and ink, based on the size of the job and the type of material being used.
  • Labor cost estimation: The software should be able to calculate the labor costs associated with a printing job, including setup, press time, and finishing.
  • Production time estimation: The software should be able to estimate the amount of time it will take to complete a printing job based on the size of the job and the equipment and processes being used.
  • Online quoting: Many printing estimate software programs allow users to create and send quotes to clients directly through the software, streamlining the quoting process.
  • Integration with other software: Some printing estimate software programs can be integrated with other types of software, such as customer relationship management (CRM) or job management software, to provide a more comprehensive view of the printing process.
  • Customization: Some printing estimate software programs allow users to customize the software to fit their specific needs, including the ability to add custom fields or modify existing ones.

How Do You Pick the Best Printing Estimate Software for Your Company?

Selecting the best printing estimate software is a crucial choice because it has a big impact on the productivity and success of your printing company. You can use these steps to find the best software for your needs:

  • Determine your business needs and budget: Consider the specific needs of your business and what you hope to achieve with the software. Consider the features you will need for the projects you regularly work on in order to appropriately estimate their cost. The cost of printing estimate software can range from a few hundred dollars to several thousand dollars, so take that into account as well.
  • Research and compare different software options: Look for software that offers the features you need at a price that fits your budget. You can start by searching online for printing estimate software and reading reviews and comparing features of different options. Some software may offer a free trial or demo, which can be a good way to test out the software before committing to a purchase.
  • Consider user reviews and ratings: It can be helpful to read reviews and ratings from other users who have experience with the software you are considering. This can give you a sense of how well the software performs and whether it has any known issues or problems.
  • Test out a few options with a free trial or demo: Many software companies offer free trials or demos of their software, which can be a great way to see if a particular software is the right fit for your business. Take advantage of these opportunities to try out several software solutions to determine which one is most effective for you.

Overall, it is important to choose a printing estimate software that meets the needs of your business, is easy to use, and fits within your budget. By doing your research and taking the time to try out a few different options, you can find the right software to help your printing business succeed.


In conclusion, printing estimate software is a valuable tool for printing businesses of all sizes. It allows users to quickly and accurately estimate the cost of print jobs, ensuring that they can provide competitive pricing to their clients. With a range of features and options to choose from, it’s important to carefully consider your business’s needs when selecting a printing estimate software. By following the guidelines outlined in this comprehensive guide, you can find the best solution for your business and streamline your estimating process.