The COVID-19 changed everything; due to the pandemic, every organization has to follow working remotely. But when you allow your workers to work from their place, the higher authority has to manage their regularity. Technology helps employers to maintain their attendance and performance management for the remote employees and also generate reports for the same. The productivity of employees decreases while they do the job from the house, but technology allows superiors to boost their productivity by managing them.
What Is Attendance Management?
It is a procedure of tracking the details of workforces’ office hours. It assists in measuring the networking time of the workers for wages calculation. Older HR managers use a manual visitation method, and the human resource admin maintains the paperwork of attendance. But now, employers keep the details of the job timing through various technologies, which diminish the human resource department’s workload.
What Is Performance Management?
Performance management is a procedure of analyzing the job of workers. Examining the workforce’s job is vital for the company’s betterment because it is hanging on the productivity of the people who work for it. The sole reason for analyzing the workforce’s performance is to maintain their working abilities effectively and efficiently. If you hire an efficient employee, then also you can’t get the expected results; at that time, performance management provides a helicopter eyeshot of the job of the workforce. With the help of this technique, you can bridge the gap between reality and expectations.
Why Is Attendance & Performance Management Needed For The Remote Employees?
Whether you can implement a work from a home model or not, HR technology helps human resource admin maintain all the information related to attendance and provides data analytics to manage their job. And it also provides useful insights as a report in just some clicks.
The automated attendance and performance management method are aimed at the remote working workforce. Continuous examination of the particular worker’s job is not feasible while they are not in front of the superior’s eyesight. But the automation removes the obstacles, and nowadays, an employer can examine the employee’s job while implementing the remote working model. That’s why the growth of the company is possible, even in the worst situation of the COVID-19 pandemic.
In short, now the best cloud based hrms overcomes the human resource administration’s frustration; thus, HR robotics is needed to control the workers who are forming their job from their place.
What Are The Types Of Attendance System?
Below mentioned are the types of automated appearance solutions that are beneficial for the organization.
Timecard is a traditional automated technique. The company’s workforce has a smart-card, just like credit/debit cards. The company provides a unique id code to each of them that is mentioned on the card. They have to lash out their card at the entrance and exit from the when workplace. And the machine noted the ID number and marked it in front of that employee’s name. It is an easy technique that maintains attendance, but buddy punching is the only hitch of these types of card attendance structure.
Proximity Card, Badges And Key Fobs
It is a manual record-keeping method in which employees have their identity card, show their card to the cornered person, and he/she is noted in front of a particular name. Manual methods don’t ensure accuracy; that is why this method is not that useful for record keepers.
It is an automated technique that overcomes buddy punching’s hurdle because it recognizes an employee through his/her fingerprint or face. It is an accurate visitation structure that is used by the organization mostly. It is expensive because biometric viewers need more skills than any other.
Through the IP address of the particular computer, employees track the attendance of the employees.
Interactive Voice Response (IVR)
It is specially used for the workforce who perform their job from the outside of the workplace or office—for example, the marketing team.
What Are The Benefits Of Online Attendance System?
The world is continuously researching the coronavirus vaccine, and organizations also search for handling remote workforce. But HR technology simplifies everything. Below mentioned is the supremacy of the automated appearance system.
#1. Easy Log In
Employees can easily log into the system. Thus, the implementation of this automation converts every vital task into comfortable ones.
#2. Tracks Real-Time
The automated system keeps the real-time information of the workforce. It is impracticable to track the team without HR tech while they are performing their duty from their home. The employer can easily check their every click on the screen while they are doing the tasks.
#3. Maintain Accuracy
Automated robotics or machines are more specific than manual ones. Thus, a machine-based present-absent method is more error-free. If the human resource manager puts the correct salary figures in the system, then HR technology measures the net payable amount of the workforce. It overcomes the frustration of the manual salary calculation process.
#4. Improves Transparency
The modern system ensures transparency between superiors and inferiors. Nowadays, due to the pandemic, employees also utilize their smartphones to cross-check the details of their attendance. The workforce has their unique IDs, and they have to set a password for the cellphone application; that is why we can say that it is a transparent technique. Remote employees use these applications for their reference.
#5. Report Generation
Biometric punching and other online attendance tools have the feature of automated report generation. HR managers use that report for the salary/wages calculation process.
How To Manage Performance Of Remote Working Employees?
We discussed how we manage the attendance report for the work from the home model; now, the following are the objects of managing employees’ performance of the remote working workforce.
Input Vs. Output
While implementing the work from the home model for the very first time, employers doubt the employees’ output or productivity. The workforce may misunderstand the superior in personal meetings, and then input and output may be different while working remotely. It impacts the productivity of the crew members and the profitability of the company. Thus, the managers have to choose a preferable communication and reporting tool for the team.
Pre-planning is crucial in work from a home model. The manager has to assign a particular duty and exact time of the meeting to each member. These pre-decided alignments provide a birds-eye view of everyone’s job.
While implementing the working remotely model, the superior has to pivot on regularity. The morning meeting is when managers assign work to the team. And the last meeting in that employees report the assignment to the superiors is mandatory for the work from home model. Rather than these meetings, employers must arrange online gatherings weekly and timely for refreshment for their team.
Employees have their personal lives. Thus, superior have to provide flexible working hours to them. For example, if their regular job hours are eight hours, they can complete their working hours when they want to work. These techniques increase the productivity of the workforce and reduce work stress.
If any employee’s report shows his/her underperformance, the employer needs to know the problems and solve the issues. Sometimes, the problems affect their job. So, if the employer provides them paid leaves for a few days, it may help them overcome the stress.
Reward And Recognition
Even if the workforce performs their tasks from their house, employers give them monetary and non-monetary rewards and recognitions. It boosts the confidence level of the workforce that improves their performance.
An Annual Review
Give them formal and informal reviews on the basis of their performance, which bridges the gap between the actual and expected performance of the employees.
Recommended Reading :
- Starting a Business with Remote Workers
- How Can You Keep Employees Productive When They’re Working from Home?
- A Guide to Running a Remote Software Development Team
- Automate Tedious Tasks with HR Payroll Software
From the points mentioned above, we can state that HR automation simplifies everything. While the pandemic period, managers maintain their team from their house and keep the workflow without any hurdles.